Vault Question and Answer (Q&A) Article Reference Guide – Veeva Product Support Portal

Summary:

The following table provides a list of Vault questions along with linked articles that answer these questions. All articles reside in the Support Knowledge Base:

Question:	Answer:
Maximum Values (# of characters) of Vault fields & parameters?	Vault Field and Parameter Limitations
How many values can the Product and Country Records have in a Vault Document?	Prior to Vault V11, a total of 50 records can be selected for an Object-related Picklist field. With V11, a limit of 200 total records can be selected for all but the Product and Country records.
What are the current Vault Data Encryption techniques?	End-user Web or API traffic data is encrypted in Vault using Transport Layer Security (TLS) encryption. All traffic between Veeva data centers containing customer data is encrypted using Advanced Encryption Standard (AES) AES-128 encryption.
Is it possible to report on child sections for a Binder?	No. Binder section reports currently only report on the top level of sections in a binder.
Can Vault Loader extract non-editable fields?	Vault Loader only extracts fields which are marked as required and not editable.
Is it possible to change the Default List results in Vault Advanced Search?	This default list cannot be modified.
What is the Vault Header and Footer character limit?	There is an 80-character limit per line for the header and footer on Overlay and eSignature pages.
Do users get removed when a Vault is refreshed?	Refreshing a Vault does not remove the users. A cloned Vault does remove users.
What time does a Timer Step cancel a task in a Vault workflow?	Timer Steps expire at end of day UTC.
Can Vault Strict Security Mode be changed?	Strict Security mode cannot be changed in Vault.
Who can view a comment made in a workflow?	Any user with View access to the document has the ability to see workflow comments.
What is the limit for Vault Override Rules on a Lifecycle Role?	The maximum number of override rules per lifecycle role to be imported using the Vault API is 50,000. If there are more than 5,000 override rules, they can only be viewed or edited using the Vault API.
What is the Link Annotation character limit?	The character limit for entering an Anchor Name in the Vault source document to a Vault target document is 140 Characters.
Can the Target of Change section be re-ordered using the Vault field layout page?	The Target of Change section is a Standard section in Vault and cannot be re-ordered using the Field Layout page.
Will the API Burst Limit be exceeded during a Vault-CRM synchronization of changes to CLM slides?	As long as there is not more than one integration running at a time, the API Burst Limit is not exceeded when syncing slide changes between Veeva Vault and Veeva CRM.
What is the maximum width of all columns in Vault Reports?	The maximum number of characters across all columns, in terms of column width, is 21,844 characters.
Is it possible to hide Batch Approval functionality from end users in Vault?	The way to do this is to remove the Create permission on the Batch object in the necessary permission sets that are assigned to the affected users.
Can slides be updated using the Multichannel Loader in Vault?	The Vault Multichannel Loader cannot be used to update existing slides at this time.
Is a user able to filter on Inactive Document Types, Subtypes, or Classifications when searching in Vault?	A user can filter on Inactive Document Types, Subtypes, or Classifications when searching in Vault.
Can special characters be used in Vault Object names?	Using special characters in Object names and Object records is not currently recommended.
Is it possible to query formula-based fields using the Vault API?	It is not possible to query formula-based fields using the Vault API at this time.
Are Document Tags tied to specific document versions in Vault?	Document Tags are controlled by Document versions.
Does the Doc View Count Field in Vault Record Views from external websites?	The Doc View Count field only accounts for the number of views that are made directly within Vault.
Can default values be defined for Standard Fields in Vault?	Vault does not allow default values to be defined for Standard Fields at this time.
Do Vault annotations stay on a reclassified document?	If a Vault document is re-classified, annotations stay on the document.
Is copying Approved Email asset files supported using the Multichannel Loader?	The Multichannel Loader does not currently support copying assets for Approved Email files from one Vault to another.
Can Standard field names be modified in Vault?	System Fields cannot be renamed in Vault.
Can a relationship be selected for a report in Vault?	If the relationship configuration is bound to a version, it cannot be reported on.
Is it possible to load a Large Size Asset rendition using the Vault API or Vault Loader?	The Large Size Asset rendition cannot be loaded using the Vault API or Vault Loader.
What is the standard font that is used in Overlays that are generated in Vault?	The standard font that is used in Overlays that are generated in Vault is FreeSerif.
What types of fields can be added as searchable document fields in Vault?	At this time, Picklist fields, Text fields, and Object Reference fields are available to be added as searchable document fields in Vault.
What is the maximum limit for monthly Approved Email previews in Vault?	The maximum limit for monthly Approved Email previews is 25 Tests per month, with up to 10 Previews per test.
Can an eSignature be removed from a Vault Document once it is applied?	There is no way to remove an eSignature on a Document once it is applied.
What is the maximum number of Records that can be selected in an Object Document Field in Vault?	The maximum number of values for the Product and Country field is 50. For all others, the maximum is 200.
How to exceed the Vault Library Extraction Limit?	Extracting from the Vault Library is limited to 10,000 records.
Is it possible to remove the list of documents appearing in the Vault Search bar?	It is not currently possible to modify or remove the list of documents appearing in the Vault Search bar.
Can Vault retroactively correct audited Events on an eSignature Page?	Vault cannot retroactively correct Audited events on an eSignature Page.
Will State Change user actions appear on a Vault document that is in an active workflow?	Stage Change and/or Workflow user actions will not appear in the Action Menu for a document when it is in an active workflow.
Are there any restrictions on the number of fields per document type in Vault for performance reasons?	There aren't any restrictions on the number of fields that are set up per document type in terms of performance in Vault.
Who receives notifications in Vault when a task is re-assigned using the Replace Participant action?	When a workflow task is re-assigned using the Replace Participant action, both the replaced user and the newly-assigned user receive a notification of this event.
Does a user need to manually refresh auto-filing for binders in non-eTMF vaults?	For platform auto-filing, as opposed to eTMF auto-filing, users will need to perform the refresh action because it is the action that finds all new matching documents for the affected binder in Vault.
Is it possible to merge multiple document fields into a single field in Vault?	Currently, there is no way to merge several document fields into a single field in Vault.
Does XFA Form Generation make the Master 2253 From copy obsolete in Vault?	If the XFA Form Generation feature is enabled, then the Master 2253 Form copy is obsolete.
How Often Is Data Deleted From A Vault FTP Staging Server?	There is no set schedule or automated process for deleting data from a Vault FTP Staging Server. This process typically happens manually when Operations sees that they are running low on disk space on a particular POD.
What are the minimum and maximum settings for Session Duration in Vault?	The Session Duration setting can be set according to the following limits: A minimum value of 20 minutes. A maximum value of 8 hours.
Is it possible to reclassify Multichannel Presentation and Compliance Package binders in Vault?	It is not possible to reclassify Multichannel Presentation and Compliance Package binders in Vault at this time.
What is the Current Vault User Delegation Limit?	Currently, a user can be assigned as a delegate to another user up to 10 times in Vault.
What is the maximum number of values that can be entered in a multi-select picklist field in the Vault Document Properties?	The maximum number of values that can be entered in a multi-select picklist field is 250 values at one time.
Are Vault Renditions Version-Specific?	Yes. When a user uploads/creates a new version of a document, all renditions that are tied to the previous version will remain with that version.

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