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What is the Difference Between Any User and Every User When Starting a Workflow in Vault PromoMats and Medical?

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Question:

What is the difference between Any User and Every User when starting a workflow in Vault PromoMats and Medical?

Answer:

Vault allows Workflow Initiators to select Any User or Every User when assigning a task if configured on the Workflow Task step.  

every vs any.png

  • Selecting Every User creates a separate task for each assigned user in the role. Every user must complete their task before Vault considers the workflow step completed and moves to the next step.
  • Selecting Any User creates a single task and sends it to be accepted by any user assigned to the role. Once a user accepts the task, no other user can accept or complete it unless the current task owner undoes the acceptance.

In the Timeline View, a task assigned to Every User will be indicated by a single-user icon, while a task assigned to Any User will be indicated by a multi-user icon.

Timeline View.png

 

Related Documentation:

Vault Help Documentation:

PromoMats YouTube Channel: How to start and cancel a workflow

 

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