Does the Prompt for Document Fields action in OneWorkflow allow users to override Field-Level Security rules in Vault?
Yes. In OneWorkflow, the Prompt for Document Fields action on document workflows does not honor Field-Level Security rules. This is Working as Designed. When this workflow action is configured, a user who does not have Edit permissions on a document field is able to edit the document field on documents within the workflow.
This action can be configured in two places within the workflow configuration:
- In the Start Step configuration, Prompt for Document Fields is an available control type that prompts the workflow owner to populate values for select document fields.
- In a Task Step configuration, Prompt for Document Fields is an available setting that prompts the task owner to populate values for select document fields.
Vault Help Documentation: Configuring Field-Level Security on Documents
Vault Help Documentation: Configuring Document Workflows