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Why are Salesforce Emails Not Being Generated or Sent in Veeva CRM?

  • Updated

Question:

Why are Salesforce emails such as those for Email Alerts, Workflows, or Approval Processes not being generated or sent in Veeva CRM?

Answer:

Verify that Emails Are Being Sent 

Starting March 9th 2026, Salesforce is enforcing mandatory domain ownership verification to strengthen Salesforce email service security. Salesforce emails will not be sent unless the sending domain is verified in the Salesforce Org, using either a DKIM or the Salesforce Authorized Email Domains setup. 

This applies to emails sent through Salesforce only (workflow alerts, approval process emails, etc.) and does not apply to Veeva CRM Approved Email - which sends through our mailing partner rather than Salesforce's IPs, and which already requires the setup of a DKIM and other DNS records.

For more information, see Salesforce Help: Verify Your Email-Sending Domains.

Emails such as workflow alerts or approval process notifications in a CRM Org go through Salesforce's email system, rather than Veeva CRM Approved Email. 

If users are not receiving emails of this type, the first step in troubleshooting is to verify that the emails have actually been sent. Admins should verify that the Email Deliverability in the Org is set to allow emails to send, then review the Email Alert, workflow, or Approval Process to verify that the criteria for the email are being met. 

Next, admins can check the Org's Email Log Files under Setup to see if emails are actually being generated, sent, and delivered. The Salesforce Email Log Files allow admins to pull logs from the last 30 days of Salesforce-generated emails from the Org. 

Note: If the Email Log Files show that the emails are actually being generated and sent, but they are not being delivered - or are marked as delivered but are not being received by the recipient - please refer to the troubleshooting steps in the following Knowledge Base article: Why are Emails Generated by Salesforce Not Delivering or Are Going to a Junk or Spam Email Folder?

 

Verify that Users Are Authorized to Send Email 

 

If workflow emails, email alerts, or approval process emails do not appear to be generated and sent at all, this may be due to the specific user sending the email. Admins may find that some users can successfully send Salesforce emails, but other users are not able to generate Salesforce emails when they are the assigned user generating the email, or the 'From' address user on the email.

In cases such as these, the issue may be Salesforce's requirement as of 2022 that users cannot send emails from Salesforce unless their email address is Verified.

Most users verify their email address as part of the sign-up process to an Org, by clicking a link in an email. Some users may still be using email addresses that were created and initially verified before the current verification process was put in place.

If a user's email address is not marked as Verified in the Org, they will be unable to send Salesforce emails. Emails where they are the From Address or Sender will not generate and send.

Admins can check whether a user's email address is verified from the User List view under Setup. For more information, see the Salesforce Help Documentation at the bottom of this article. 

If the user has not verified their email, Admins can reset the user's password in the Org to generate an email to the user. Clicking the link in the email to reset their password will also verify the user's email address. 

Related Documentation:

Salesforce Help Documentation:

 

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